Virtual Summit
Online Event June 8-12, 2026
Building off the success of previous virtual events that provided increased access to online learning and educational opportunities for volunteers and staff within our member clinics, the VAFCC's Virtual Summit offers a diverse array of content tracks for a broad audience. Free and open to all clinic staff and volunteers, partner organizations are also welcome to participate with a nominal registration fee.
Monday, June 8: Workplace Well-Being Essentials Track
This track is facilitated by VITAL WorkLife, a leading provider of mental health and well-being services. Sessions will NOT be recorded.
- 9:00-10:00am - Intergenerational Teams Work with Sarah Prom, VITAL WorkLife
- There are multiple distinct generations working side-by-side in the workforce today. Effective organizations have a clear understanding of the differences in each group and a plan to ensure that they are maximizing the skills and talents of a generationally diverse employee population. Style differences, motivational strategies and effective communication among the generations will be explored in this session, with a focus on developing skills at the organizational and individual level to promote intergenerational communication and teamwork.
- 12:00-1:00pm - Emotional Intelligence Basics with Sarah Prom, VITAL WorkLife
- DescriptionEmotional Intelligence (EI) is the ability to perceive, assess and manage emotions, both yours and others. Emotional Intelligence is increasingly becoming an essential component for today’s workplace by helping you to respond effectively in difficult situations. Research has also proven that stronger EI translates to more general happiness, better mental and physical health, improved relationships and a decrease in levels of stress hormones. This session will give attendees a starting point to build EI awareness, both for themselves and within their organization.
- 3:00-4:00pm - Bullying in the Workplace with Casey Johnson, VITAL WorkLife
- Bullying is extremely damaging to individuals and workgroups and can also be among the most insidious and difficult issues to deal with effectively. Victims often suffer emotionally, economically and even physically. It is critical for organizations to address the issue to ensure a healthy culture and avoid legal risks. After this session, attendees will better understand bullying and bullies, and what can and should be done in their organizations.
Tuesday, June 9: Grant Writing Track
This track is facilitated by the GrantFlow, a grant strategy, writing, and software firm working with numerous nonprofits across the United States. GrantFlow knows that grants are infrastructure, not transactions. When they’re treated that way, they cost less, work better, and compound over time. Sessions will be recorded.
- 9:00-10:00am - The Anatomy of a Winning Proposal with Matt Leighty, GrantFlow
- Success in grant writing begins with a strong foundation. This session will break down the essential components of a standard grant application, including the needs statement, goals and objectives, and evaluation plan. Attendees will learn how to craft a compelling narrative that aligns with funder priorities while clearly articulating the clinic's impact. We will also discuss common red flags that lead to rejections and how to avoid them.
- 12:00-1:00pm - Beyond the Narrative: Budgeting & Financial Storytelling with Matt Leighty, GrantFlow
- A grant budget is a financial representation of your program's goals. In this session, we'll explore how to create transparent, accurate project budgets that build trust with reviewers. We'll cover how to calculate indirect costs, justify personnel expenses, and demonstrate sustainability beyond the grant period. Attendees will learn how to ensure their financial data reinforces their written narrative to present a unified and professional case for support.
- 3:00-4:00pm - Cultivating Funder Relationships & Post-Award Success with Matt Leighty, GrantFlow
- This session is focused on the critical human element of fundraising. We will explore strategies for researching potential funders, conducting outreach before applying, and managing relationships after a grant is awarded. Topics include navigating reporting requirements, handling declinations gracefully, and how to leverage small grants into multi-year partnerships.
Wednesday, June 10: Equity-Centered Healthcare Track
This track is facilitated by the Resource & eMpowerment Technical Assistance Center for Behavioral Health (RMTAC), dedicated to growing and supporting the capacity of behavioral health professionals and organizations that serve newcomers, refugees, and resettled individuals across the United States. Sessions will be recorded.
- 9:00-10:00am - Trauma-Informed Care for Diverse Populations with Trenton Fredrick, RMTAC
- This session explores the role of cultural humility in delivering effective, person-centered healthcare across diverse populations. Participants will examine how culture, identity, and lived experience shape health beliefs, communication, and engagement in care. The presentation introduces practical strategies for self-reflection, addressing implicit bias, and building respectful partnerships with individuals from varied backgrounds, including refugee, newcomer, and other historically underserved communities. Emphasis is placed on fostering trust, improving health outcomes, and creating more equitable care environments.
- 12:00-1:00pm - Cultural Humility in Healthcare with Mutsa Majero, RMTAC
- This session provides a practical overview of trauma-informed care and its application across diverse populations. Participants will learn how trauma can impact physical and mental health, help-seeking behaviors, and engagement with services. The session highlights key principles of trauma-informed practice - including safety, trustworthiness, collaboration, and empowerment - and offers concrete strategies for integrating these principles into everyday care. Special consideration is given to individuals with complex trauma histories, including these impacted by displacement, migration, and systemic stressors.
- 3:00-4:00pm - Delivering Culturally Supportive Crisis Care Across Diverse Populations with Mohammed Ali, RMTAC
- This session focuses on delivering effective and culturally responsive crisis care in high-stress situations. Participants will explore how cultural values, communication styles, and past experiences influence how individuals express distress and respond to crisis interventions. The presentation offers practical tools for de-escalation, culturally attuned safety planning, and appropriate referral, with attention to working within the scope of various provider roles. Scenarios will include individuals from diverse backgrounds, including immigrant and refugee communities, to support providers in delivering respectful, responsive, and effective care during critical moments.
Thursday, June 11: Diabetes Education Track
This track is facilitated by American Diabetes Association, working to help those affected by diabetes through research funding, community services, education and advocacy. Sessions will be recorded.
- 9:00-10:00am - Closing the Gap: Advancing Diabetes Technology Access in Underserved Populations with Dr. Dana Stallings, American Diabetes Association
- 12:00-1:00pm - Rethinking Diabetes Drug Therapy: Focus on Cardiovascular-Kidney-Metabolic Syndrome with Dr. Evan Sisson, American Heart Association
- 3:00-4:00pm - Modern Insulin Therapy in Primary Care: Earlier Use, Safer Titration, Better Outcomes with Dr. David Lieb, American Heart Association
Friday, June 12: Emergency Preparedness Track
This track is facilitated by the Virginia Healthcare Emergency Management Program with VHHA, working to develop and coordinate emergency preparedness and response activities for the Virginia healthcare system. Sessions will be recorded.
- 9:00-10:00am - From Plan to Action: Emergency Response Basics with Scott Cormier, Virginia Hospital & Healthcare Association
- Many clinics have emergency plans in place, but staff may lack clarity on how to activate and implement them in real time. This session focuses on translating written plans into immediate, coordinated action. Participants will learn how to recognize when to activate their Emergency Operations Plan (EOP), establish clear staff roles, and make informed decisions in the early stages of an incident. Designed specifically for small and resource-constrained clinics, this training introduces simple, scalable approaches to emergency leadership and response.
- 12:00-1:00pm - Crisis Communication & Continuity of Care with Scott Cormier, Virginia Hospital & Healthcare Association
- Effective communication and continuity planning are essential to maintaining patient trust and access to care during disruptions. This session equips clinics with practical tools to communicate clearly with staff and patients when normal systems may be unavailable. Participants will also learn how to identify and prioritize essential services, ensuring continuity of care even during significant operational challenges. Emphasis is placed on low-tech, adaptable communication strategies and realistic continuity planning for clinics with limited capacity.
- 3:00-4:00pm - Emergency Preparedness in Practice with Scott Cormier, Virginia Hospital & Healthcare Association
- Preparedness depends not only on plans, but on having the right resources and relationships in place before an emergency occurs. This session focuses on strengthening operational readiness through practical supply planning, staffing considerations, and community coordination. Participants will explore how to determine appropriate levels of emergency supplies, plan for disruptions in staffing and supply chains, and build effective partnerships with local emergency management, public health agencies, and peer organizations. The session emphasizes low-cost, high-impact strategies that clinics can implement immediately.
Registration:
Summit registration will open on April 27, 2026, and will close on June 5, 2026. All applicable registration fees must be paid in full and in advance.
Member Registration:
- $0: Registration no required for VAFCC members to participate, please contact us for session sign-up information.
Non-Member Registration:
- $100: Organizationally-based, only one register required for all organizational personnel to participate.
Generously Supported By:
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The Virginia Association of Free and Charitable Clinics (VAFCC) serves as the organized voice of the Commonwealth's healthcare safety net, leading the way to a Virginia where all people have access to comprehensive, quality healthcare. We are excited to offer you the opportunity to partner in our work to support Virginia’s network of free and charitable clinics and those who fall through the gaps.
Interested in becoming a sponsor? Please contact Rebecca Butler at 804.340.3434 or email rbutler@vafreeclinics.org to discuss opportunities.
