Annual Conference

November 16-18, 2025

The VAFCC's Annual Conference is scheduled for November 16-18, 2025, at the Hotel Roanoke. The premier educational and networking meeting for Virginia’s free and charitable clinics, their safety net partners, and healthcare advocates. Attendees will learn, share, and connect with their peers from across the Commonwealth via diverse speakers and robust content tracks.
 

SCHEDULE

Sunday, November 16

2:30pm - 4:00pm: VAFCC Board Meeting (VAFCC Board Members only)

4:00pm - 9:00pm: Conference Registration

4:30pm - 5:30pm: Area Clinic Tours (space is limited)

7:30pm - 9:00pm: Welcome Reception & Exhibits

 

Monday, November 17

7:00am - 6:00pm: Conference Registration

7:30am - 9:00am: Breakfast

8:00am - 6:00pm: Conference Lounge & Exhibits

9:00am - 10:00am: Breakout One

10:00am - 10:30am: Break 
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10:30am - 11:30am: Breakout Two

11:30am - 1:00pm: Lunch

1:00pm - 2:00pm: Breakout Three

2:00pm - 2:30pm: Break 

2:30pm - 4:00pm: General Session 

6:30pm-9:00pm: Dine Around
Enjoy a meal out together at an area restaurant or stay on-site and dine in at the Hotel Roanoke. 
 

Tuesday, November 18

7:00am - 11:00am: Conference Registration

7:30am - 9:00am: Breakfast

8:00am - 11:00pm: Conference Lounge & Exhibits

9:00am - 10:30am: Closing Plenary & Conference Closing

10:30am - 11:00am: Break & Lunch-To-Go

11:00am - 1:00pm: VAFCC Business Meeting (VAFCC Member Clinics Only) 
 

REGISTRATION 

Conference registration will open in August and close on November 3, 2025. All registrations need to be paid in full and in advance. Scholarships are available for full member clinics in good standing (application available in the VAFCC Resource Library). Refunds will only be issued through October 17, 2025, with a $15 service charge. 

VAFCC Member Clinic Registration:

• $325 - Early Bird Member Registration (through September 30)
• $350 - Standard Member Registration (after September 30)

Non-Member Registration:

• $400 - Early Bird Non-Member Registration (through September 30)
• $425 - Standard Non-Member Registration (after September 30)

COVID Safety & Crowd Release:
By submitting this registration, I affirm I have read and agree to the following terms:

• You acknowledge that there is a risk of exposure to COVID-19 that could result in illness, disability or death and agree to release and hold harmless VAFCC, its employees, officers, and vendors from and against all claims of damages and liability resulting from exposure to COVID-19 at this event.
• Attendees at any in-person VAFCC event are required to confirm a negative COVID rapid antigen test taken within 24 hours of the event. 

Additionally, you consent to be photographed, filmed, and/or otherwise recorded. Your registration constitutes your consent to such photography, filming, and/or recording and to any use, in all media in perpetuity, of your appearance, voice, and name for any purpose whatsoever in connection with any VAFCC events.
 

Accommodations

The event will be held at the Hotel Roanoke & Conference Center, Curio Collection by Hilton located at 110 Shenandoah Avenue, NW in Roanoke. Built in 1882, the Tudor-style hotel is listed on the National Register of Historic Places, it features contemporary services.  Our rate at the Hotel Roanoke is $169 per night plus taxes and does not include parking. Room reservation deadline is October 24, 2025. All attendees need to secure their own hotel reservations by using the link below or call 540-985-5900 or 866-594-4722 (be sure to give conference dates and reference VAFCC Conference).

 

Conference Sponsors

        

Conference Exhibitors

The Virginia Association of Free and Charitable Clinics (VAFCC) serves as the organized voice of the Commonwealth's healthcare safety net, leading the way to a Virginia where all people have access to comprehensive, quality healthcare. We are excited to offer you the opportunity to partner in our work to support Virginia’s network of free and charitable clinics and those who fall through the gaps.

Interested in becoming a sponsor or exhibitor? Please contact Rebecca Butler at 804.340.3434 or email rbutler@vafreeclinics.org to discuss opportunities.