Executive Directors Conference

VAFCC's Executive Directors Conference is the premier educational and networking meeting for the leaders of Virginia’s free and charitable clinics and is intended for directors of free clinics only. Our educational sessions and roundtable discussions will provide the information and insights to leave with new energy and ideas for how to lead your clinic now and into the future.   
 

Wednesday, March 25

7:00 - 9:00pm: Welcome Reception** 
Catch up with longtime colleagues and make new acquaintances during an evening welcome reception featuring beer and wine as well as hot and cold appetizers (included in conference registration).

** New Clinic Leaders Reception at 6:30pm is ideal for EDs who have been in their role for a year or less or EDs of clinics who have been members of the association for a year or less. Meet association staff and network with veteran clinic leaders.   
 

Thursday, March 26

8:00 - 9:30am Breakfast

9:45 - 10:00am Welcome & Announcements 

10:00 - 11:00am Introductions & Icebreaker
An effective and fun way of kicking off our day, participants will be lead in an interactive session that will help them get to know each other and be energized for the rest of the day!

11:00 - 11:15am Break

11:15 - 12:15pm Strategic Conversations: Evolving Patients
Building on our theme of evolution and progress in Virginia's safety net, this facilitated group discussion and peer learning will focus on emerging trends surrounding the evolving free clinic patient as a result of Virginia's changing healthcare landscape. Session facilitated by Pat Young, MT, MS, RD. Pat is a multi-skilled health professional with over 30 years of experience. Since 2006, she has served as a healthcare consultant to communities in Virginia, West Virginia, and Maryland. She has worked to increase access to health care services for underserved populations through community planning activities, coalition building, successful fundraising campaigns, and the implementation of comprehensive primary care services and wellness initiatives.

12:15 - 1:45pm Lunch 

1:45 - 2:45pm Strategic Conversations: Evolving Practices
Building on our theme of evolution and progress in Virginia's safety net, this facilitated group discussion and peer learning will focus on emerging trends surrounding evolving free clinic operations and administrative practices as a result of Virginia's changing healthcare landscape. Session facilitated by Pat Young, MT, MS, RD. 

2:45 - 3:00pm Break

3:00 - 4:00pm Strategic Conversations: Evolving Programs
Building on our theme of evolution and progress in Virginia's safety net, this facilitated group discussion and peer learning will focus on emerging trends surrounding evolving free clinic direct services and programming as a result of Virginia's changing healthcare landscape. Session facilitated by Pat Young, MT, MS, RD. 

5:00 - 6:00pm Tour of the Free Clinic of Central Virginia (TWO LOCATIONS, TWO OPTIONS)
The Free Clinic of Central Virginia offers medical, dental, pharmacy, and behavioral services to uninsured and underinsured adults in Virginia but primarily from the City of Lynchburg, Amherst County, Appomattox County, Bedford County, Campbell County, Nelson County, and Pittsylvania County. 

• Visit one clinic:
  • 5:00-5:30pm Main Street Location (1016 Main St.) located within a five minute walk from our hotel and with convenient parking in the back. Easily head out for dinner following the tour from this downtown location.
• Visit both clinics:
  • 5:00-5:25pm 5th Street Location (800 5th St.) located less than a mile drive away with convenient parking. After touring, jump back in the car and head back downtown. 
  • 5:30-6:00pm Main Street Location (1016 Main St.) with convenient parking in the back, easily head out for dinner after touring from this downtown location.

6:00 - 8:00pm Dine Around 
Enjoy a meal out together. We’ve selected several downtown area restaurants (many within easy walking distance of our hotel) for you to choose from:

• Market at Main ($$ - American, 0.2 miles)
• Bootleggers ($$ - Beer Hall, 0.5 miles)
• The Water Dog ($$ Grille, 0.5 miles)
• El Jefe's ($$ - Mexican, 0.4 miles)
• Dish ($$ - Mediterranean, 0.3 miles)
• Shoemakers America Grille ($$$ - American, 0.5 miles)

Don't feel like venturing out? You could also stay in as the Virginian Hotel offers room service and multiple onsite restaurants:

• William & Henry Steakhouse ($$$$)
• Skyline ($$$)

8:00 - 10:00pm Hosted Hospitality Social
Enjoy after dinner sweets and beverages in the VAFCC's hosted complimentary hospitality suite while continuing conversations from the day.
 

Friday, March 27

7:00 - 8:15am Breakfast

8:30 - 9:30am True Confessions from Hybrid Clinics
Find out about the good, the bad, and the ugly as it relates to transitioning from a free clinic model to a hybrid model from two EDs who went through the process in the past year. Speakers will focus on contracting & credentialing; billing systems; charting & coding; policies & procedures; as well as the impact on staff, board, donor, volunteers and patients. Session facilitated by Rob Marino, Executive Director with the Fauquier Free Clinic, and Karen Dulaney, Executive Director with the Lloyd F. Moss Free Clinic. 

9:30 - 10:30am Understanding Your Patients
SIR, with over 55 years in national and regional markets, completed an in-depth qualitative research study into the ALICE (Asset-Limited, Income-Constrained, Employed) population in Virginia. We're excited to make results available so you can gain a deeper understanding of this segment of your community to more effective reach, connect with, and convert prospective patients. Session facilitated by Erin Bishop, Managing Partner at SIR.

10:30 - 10:45am Break

10:45 - 11:30am Advocacy & Policy Update
Hear the outcomes from the past General Assembly session and gain updates on key policies and legislation affecting the healthcare safety net. We'll also dive into some exciting work the association is making on behalf of our member clinics. 

11:30 - 12:00pm Closing & Raffle
 

Registration

Conference registration is open now through March 3 and is $225. All registrations must be paid in full and in advance. Scholarships are available for members in good standing (application available in the VAFCC Member Center). The cut-off date for registration is Tuesday, March 3, 2020. Refunds will be issued through February 17, 2020 with a $15 service charge. After that date, no refunds will be issued, but you may substitute attendees.

*must be logged in to register
 

Accommodations

This year's event will be held at The Virginian Lynchburg, Curio Collection by Hilton located at 712 Church Street. A centerpiece of downtown Lynchburg since 1913, this magnificent hotel has been thoughtfully restored to its historic grandeur and refreshed with modern amenities.

Our rate at the Virginian is $115 per night, plus taxes. This includes parking and Wi-Fi in both guest rooms as well as meeting spaces. The room reservation deadline is March 3, 2020. Group rate is available for two nights pre- and post-event based on availability. All attendees need to secure their own hotel reservations.

 

Additional Details & Crowd Release: 

All registration must be paid in full and in advance. Scholarships are available for members in good standing (please visit the Member Center on the VAFCC website). The cut-off date for registration is Friday, March 3. Refunds will be issued through February 14 with a $15 service charge per registration. After that date, no refunds will be issued.

By registering for this event and by your presence, you consent to be photographed, filmed, and/or otherwise recorded. Your registration constitutes your consent to such photography, filming, and/or recording and to any use, in any and all media throughout the universe in perpetuity, of your appearance, voice, and name for any purpose whatsoever in connection with VAFCC events.