Executive Directors Conference

March 5-7, 2025

The VAFCC's Executive Directors Conference will be March 5-7, 2025, at the George Washington Hotel in Winchester, Virginia. The premier educational and networking meeting for the leaders of Virginia's free and charitable clinics, the event will be an opportunity for attendees to learn, share, and network with their peers from across the state. 
 

Conference schedule

Wednesday, March 5

6:30pm-7:00pm: New Clinic Leader Meet & Greet 

• Ideal for newer executive directors of long-time member clinics or for executive directors of clinics that are new association members.

7:00pm-9:00pm: Welcome Reception 

• Catch up with long-time colleagues and make new acquaintances during an evening welcome reception featuring full cash bar and heavy appetizers. 

 

Thursday, March 6

7:30am-9:00am: Breakfast

9:00am-10:00am: Welcome & Introductions

10:00am-10:30am: Break

10:30am-12:00pm: Session One

12:00pm-1:30pm: Lunch

1:30pm-2:30pm: Hot Seat 

• In this session, show and tell meets shark tank with participants hearing brief "pitches" from multiple presenters with relevant and timely information and opportunities for free clinic programming and operational support. Following these short but stimulating presentations, attendees can network at their leisure with presenters and each other.  

2:30pm-3:00pm: Break

3:00pm-4:00pm: Session Two

5:00pm-6:00pm: Tour of the Sinclair Health Clinic 
The Sinclair Health Clinic provide comprehensive primary care to uninsured and underinsured patients, working to remove barriers and create connections that promote patient wellbeing. Services include prenatal care, reproductive health, community health, mental health care, and onsite pharmacy. The clinic moved to its current home on Our Health Kendall Community Campus in 2003. This downtown Winchester location provides patients with convenient access to public transportation as well as close proximity for referrals to nearby services both on and off the campus. 

6:30pm-9:00pm Dine Around On Your own
Enjoy a meal out together. We’ve suggested several downtown area restaurants to enjoy, many of which are within easy walking distance of our hotel (we recommend making reservations in advance). 

• El Centro 
• Manoletes's Taqueria Gormet
• Paladine Downtown
• Piccadilly's Public House & Restaurant
• Roma Old Town Wood-Fire Pizzeria
• Sabai Thai Winchester
• Vibrissa Beer + Kitchen
• Village Square Restaurant

You can also stay in as the George Washing Hotel has a restaurant and lounge on property as well as room service.  
 

Friday, March 7 

8:00am-9:30am: Breakfast

9:30am-11:00am: Session Three

11:00am-11:30am: Break

11:30am-12:30pm: VAFCC Advocacy & Programming Update

• Updates from the outcome of the past General Assembly session will be provided on key policies and legislation affecting the healthcare safety net. We'll also dive into some exciting work the association is conducting on behalf of our member clinics in the coming months. 

12:30pm-12:45pm: Closing 
 

Registration

Conference registration is $275 and closes February 17, 2025. All registrations need to be paid in full and in advance. Scholarships were available for full member clinics in good standing (application available in the VAFCC Resource Library). Refunds were issued through February 1, 2025, with a $15 service charge. After that date, no refunds will be issued. 


COVID Safety & Crowd Release:
By submitting this registration, I affirm I have read and agree to the following terms:

• You acknowledge that there is a risk of exposure to COVID-19 that could result in illness, disability or death and agree to release and hold harmless VAFCC, its employees, officers, and vendors from and against all claims of damages and liability resulting from exposure to COVID-19 at this event.
• Attendees at any in-person VAFCC event are required to confirm a negative COVID rapid antigen test taken within 24-hours of the event. 

Additionally, you consent to be photographed, filmed, and/or otherwise recorded. Your registration constitutes your consent to such photography, filming, and/or recording and to any use, in all media in perpetuity, of your appearance, voice, and name for any purpose whatsoever in connection with any VAFCC events.
 

 

Accommodation

The event was held at the George Washington Hotel located at 103 Piccadilly Street in Winchester, Virginia. Conveniently located downtown, this historic Georgian Revival property is a Wyndham Grand Hotel.  

The rate at the George Washington Hotel is $129 per night plus taxes and includes Wi-Fi in meeting and guest rooms. Parking fee is $15 per night plus tax. The room reservation deadline was February 17, 2025. All attendees needed to secure their own hotel reservations by calling for reservations at 540-678- 4700 or using the group link below for online group reservations. Must mention VAFCC group name when calling. 



 

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