Executive Directors Conference

March 5-7, 2025

The VAFCC's Executive Directors Conference will be March 5-7, 2025, at the George Washington Hotel in Winchester, Virginia. The premier educational and networking meeting for the leaders of Virginia's free and charitable clinics, the event will be an opportunity for attendees to learn, share, and network with their peers from across the state. 
 

Conference schedule

Wednesday, March 5

6:30pm-7:00pm: New Clinic Leader Meet & Greet 

• Ideal for newer executive directors of long-time member clinics or for executive directors of clinics that are new association members.

7:00pm-9:00pm: Welcome Reception 

• Catch up with long-time colleagues and make new acquaintances during an evening welcome reception featuring full cash bar and heavy appetizers. 

 

Thursday, March 6

7:30am-9:00am: Breakfast

• 8:30am: 2025 General Assebly Update with Rufus Phillips, VAFCC

9:00am-10:00am: Welcome & Introductions

10:00am-10:30am: Break

10:30am-11:30pm: Immigration Policy Developments with Tori Andrea Babington, Just Neighbors

• In this session, we'll cover updates on immigration laws, regulations and status, as well as explore guidance on how clinics can best support their patients and the immigrant community. 

11:30pm-1:00pm: Lunch

1:00pm-2:30pm: Building Inclusive Teams with Jacqueline Johnson, Virginia Center for Inclusive Communities

• Workplace inclusion is the hallmark of a successful team that produces a high-quality healthcare services consistently. Inclusive teams thrive in delivering effective communication, meeting patient needs, understanding multiples viewpoints, and retaining a diverse workforce. In this session, attendees will consider strategies and frameworks for building and retaining inclusive teams at their clinics. 

2:30pm-3:00pm: Break

3:00pm-4:00pm: VAFCC Advocacy & Programming Update

• Updates from the outcome of the past General Assembly session will be provided on key policies and legislation affecting the healthcare safety net. We'll also dive into some exciting work the association is conducting on behalf of our member clinics in the coming months. 

5:00pm-6:00pm: Tour of the Sinclair Health Clinic 
The Sinclair Health Clinic provides comprehensive primary care to uninsured and underinsured patients, working to remove barriers and create connections that promote patient wellbeing. Services include prenatal care, reproductive health, community health, mental health care, and onsite pharmacy. The clinic moved to its current home on Our Health Kendall Community Campus in 2003. This downtown Winchester location provides patients with convenient access to public transportation as well as close proximity for referrals to nearby services both on and off the campus. 

6:30pm-9:00pm Dine Around On Your Own
Enjoy a meal out together. We’ve suggested several downtown area restaurants to enjoy, many of which are within easy walking distance of our hotel (we recommend making reservations in advance). 

• El Centro 
• Paladine Downtown
• Piccadilly's Public House & Restaurant
• Roma Old Town Wood-Fire Pizzeria
• Sabai Thai Winchester
• Union Jack Pub & Restaurant
• Vibrissa Beer + Kitchen
• Village Square Restaurant
• Violino Ristorante Italiano

You can also stay in as the George Washington Hotel has a restaurant and lounge on property as well as room service.  
 

Friday, March 7 

8:00am-9:00am: Breakfast

9:00am-11:00am: Discover Your Leadership Voice with Brandon Jennings & Nicole Caffiero, Abilyn Consulting

• In this session, we’ll be introduced to the 5 Voices Assessment which will help to grow our self-awareness as a leader and our emotional intelligence as we interact with our team. This program will help you discover your leadership voice and be empowered to use it effectively to collaborate and lead.

11:00am-11:30am: Break

11:30am-12:30pm: Tips of the Trade: Ideas, Practices, & Strategies

• Structured sharing and learning opportunity for clinic leaders to air current challenges and receive suggestions and support from their peers around the state. Please come prepared to share!  

12:30pm-12:45pm: Closing 
 

Registration

Conference registration is $275 and closed February 17, 2025. All registrations needed to be paid in full and in advance. Scholarships were available for full member clinics in good standing (application available in the VAFCC Resource Library). Refunds were issued through February 1, 2025, with a $15 service charge. After that date, no refunds will be issued. 


COVID Safety & Crowd Release:
By submitting this registration, I affirm I have read and agree to the following terms:

• You acknowledge that there is a risk of exposure to COVID-19 that could result in illness, disability or death and agree to release and hold harmless VAFCC, its employees, officers, and vendors from and against all claims of damages and liability resulting from exposure to COVID-19 at this event.
• Attendees at any in-person VAFCC event are required to confirm a negative COVID rapid antigen test taken within 24-hours of the event. 

Additionally, you consent to be photographed, filmed, and/or otherwise recorded. Your registration constitutes your consent to such photography, filming, and/or recording and to any use, in all media in perpetuity, of your appearance, voice, and name for any purpose whatsoever in connection with any VAFCC events.

Accommodation

The event will be held at the George Washington Hotel located at 103 Piccadilly Street in Winchester, Virginia. Conveniently located downtown, this historic Georgian Revival property is a Wyndham Grand Hotel.  

The rate at the George Washington Hotel is $129 per night plus taxes and includes Wi-Fi in meeting and guest rooms. Parking fee is $15 per night plus tax. The room reservation deadline was February 17, 2025. All attendees needed to secure their own hotel reservations by calling for reservations at 540-678- 4700 or using the group link below for online group reservations. Must mention VAFCC group name when calling. 
 

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